5 templates
Small, repeatable prompts for the routines that fill a working week. Use them as they are, or save them as reusable instructions in your AI assistant.
Use it when: After any meeting with a transcript or notes.
Summarize this meeting. Format: Decisions: - [decision] Action items: - [owner] — [task] — [due date, or "no date given"] Open questions: - [question] Rules: only include actions explicitly agreed in the meeting. If an owner or date is unclear, write "unclear" instead of guessing. Under 200 words. Transcript / notes: """[paste]"""
Use it when: Every Friday, to close the week and plan the next.
Help me review my week and plan the next one. Finished this week: [list] Didn't get done: [list] Coming up next week (deadlines, meetings): [list] Please: 1. Group next week's work into my top 3 priorities, with a reason for each 2. Flag anything that has slipped more than once 3. Suggest one task to delegate, defer or drop 4. Point out any day that looks overloaded Keep it to one screen.
Use it when: Sorting a batch of emails that need attention.
Sort these emails into four groups: Reply today, Reply this week, Delegate (suggest to whom: [team roles]), Archive. For each email give: sender, subject, group, and a one-line reason. For "Reply today" emails, draft a short reply following my instructions in brackets if I added any. Emails: """[paste — remove sensitive personal or confidential information]"""
Use it when: Handing a task to a colleague or contractor.
Turn my notes into a clear delegation brief. Include: - Goal: what "done" looks like - Context: why it matters - Inputs and access they need - Constraints: budget, deadline, things to avoid - Checkpoints: when we'll review progress - Questions they should ask me early My notes: """[paste]"""
Use it when: Recording an important decision so the reasoning isn't lost.
Write a decision log entry from my notes. Format: Decision: [one sentence] Date: [date] Decided by: [people] Options considered: [list with one line each] Why this option: [reasons] Risks and how we'll watch them: [list] Review date: [date] Notes: """[paste]"""